Receptionist

Posted 12 months ago

Position Overview

Reporting to the Office Manager, the Administrator position supports the branch and / or division through a variety of administrative tasks that may include report preparation, AP/AR entry, invoicing, reception duties, data entry, ordering supplies, filing and scheduling.

Job Duties

  • Support the branch and / or division with all administrative tasks
  • Including but not limited to:
    • Reception: answer and direct phone calls, prepare job files, update internal systems
    • Accounting: assist with AP/AR entry and invoicing
    • Dispatch: data entry, scheduling and filing
    • Human Resources: assist with recruitment, new hire packages, submit forms, filing, assign and monitor training
    • Health and Safety: submit WCB forms, monitor leave of absence claims, and filing
  • Provide excellent customer service
  • Work under time constraints to meet specific timelines
  • Ensure attention to detail and keen sense of safeguarding other people’s property and information
  • Will always practice good housekeeping to ensure a safe and non-cluttered worksite
  • Participates in and demonstrates an understanding of safety principles and practices; follows all safety policies and procedures to support a safe working environment, including safe operation of machines and equipment
  • Comply with all WINMAR® policies and procedures, as well as legislative requirements
  • Proactively communicate job site conditions and concerns that may or are affecting completion of the job to the appropriate person
  • Any other reasonable duties as assigned by their manager
  • Attend all WINMAR® sponsored training courses

Qualifications

  • Post-secondary administration courses / certification preferred
  • 1+ year experience in office administration preferred
  • Construction / Restoration / Insurance experience an asset
  • Quick learner, detail oriented and self-motivated
  • Demonstrates the importance in personal professional presentation
  • Experience using office equipment (telephone, copiers, scanners, fax, printers, etc.)
  • Keen eye for detail
  • Comprehensive understanding of customer service, principles, and practices
  • Eligible to operate a motor vehicle per WINMAR® ’s vehicle policy
  • Ability to work within a team or independently as needed
  • Strong written and verbal communication skills
  • Proven ability to multi-task in a fast-paced environment
  • Basic computer and/or tablet/iPad experience with Microsoft Office programs such as Excel, Word, and Google Suite
  • Willing to work evenings, on call and weekends when requested
  • Periodic travel may be required
  • Criminal Record Check

Physical Demands

  • Frequent lifting from 5-40 lbs, unassisted (from 35-65% of the time)
  • Occasional lifting from 41 lbs +, assisted (up to 50% of the time)
  • Access and mobility in tight spaces
  • Sustained periods of standing, sitting, walking, bending, and kneeling